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TEKHX

Custom ERP software · Philippines

ERP software,custom-fit toyour business.

The system adjusts to you, not the other way round. Built on the same structure as SAP and Oracle, delivered faster and at a fraction of their price, then handed over complete with manuals, training and support.

Years of ERP experience
9+
Organisations served
37
Corporate, government, SMB
All sizes
Get a free business proposalOr book a free consultation

Systems delivered for

The business problem

Your business has grown. Your software has not.

Most companies we meet are not short of software. They have too many pieces of it, and one person in the middle holding them together by hand.

Sound familiar?

  • Month end takes more than a week
  • Stock counts never match the system
  • Reports are built by hand in Excel
  • Only one person knows how it all fits

If two of these are true, we should talk.

Book a free consultation

  1. Scattered systems

    Sales, stock, invoices and payroll each live somewhere different, so the same number exists in four versions and none of them agree.

    Costs you: a meeting spent arguing about whose figure is right.

  2. Everything typed twice

    Every figure is keyed in a second time, by hand. Each re-key is a chance for a mistake, and mistakes are found at month end.

    Costs you: days of reconciliation every close.

  3. No straight answer

    “Let me get back to you on that.” When nobody can answer without checking everything, decisions wait.

    Costs you: slow decisions, made on old numbers.

One system, one record, every department on it.

See what we build

What we build

Every department. One system.

One record of the business, with each department working on it from its own screen. Start with the parts you need now and add the rest when they pay for themselves.

One record. Every screen reads it.

Accounting

Vouchers, ledgers and statements that close without a spreadsheet.

  • Journal Vouchers
  • Ledger Entries
  • Trial Balance
See it in the Double-Entry Accounting System

Inventory

Stock you can count on, in every warehouse and branch.

  • Stocks
  • Transfer Orders
  • Adjustments
See it in the Distribution and Inventory System

Purchasing

Orders raised from a request, approved before they are paid.

  • Requisitions
  • Purchase Orders
  • Purchase Receiving
See it in the Distribution and Inventory System

Sales

Orders, deliveries and payments on one customer record.

  • Sales Orders
  • Out for Delivery
  • Sales Payments
See it in the Distribution and Inventory System

HR and Payroll

From the requisition that opens a role to the final pay that closes it.

  • Employees
  • Daily Time Records
  • Payrolls
See it in the Human Resource Information System

Marketing

Leads from your landing page, followed up until they become a proposal.

  • Leads
  • Content Calendar
  • Business Proposals
See it in the Marketing System

Point of Sale

A counter that sells, counts the drawer and closes the day as BIR asks.

  • POS Terminal
  • Shifts
  • Z Readings
See it in the Distribution and Inventory System

Need something not on this list? We build that too.

Tell us what you run

Screens show sample data.

Why Tekhx

Built like SAP. Priced for how you actually run.

The same backbone the big systems run on: a real ledger, approvals, an audit trail on every record. Without the year-long rollout, and without outgrowing it in a year.

Big-name ERP (SAP, Oracle)Off-the-shelf packageTekhxRecommended
StructureBig-name ERPYes:Real ledger, approvals, audit trailOff-the-shelfNo:Basic records, edits leave no trailTekhxYes:Same standard as the big systems
FitBig-name ERPNo:You change your process to match itOff-the-shelfPartly:Fixed features, the rest done in ExcelTekhxYes:Built around your process
Upfront costBig-name ERPNo:Licences plus an implementation partnerOff-the-shelfYes:Low, often a monthly feeTekhxPartly:One project fee, sized to what you need
Time to go liveBig-name ERPNo:Often a year or moreOff-the-shelfYes:Days to weeks, as it comesTekhxYes:In phases, each one in use before the next
Local rulesBig-name ERPPartly:Through add-on packs and consultantsOff-the-shelfPartly:Depends on the packageTekhxYes:Payroll contributions and withholding tax computed
Grows with youBig-name ERPPartly:Yes, but every change is a paid requestOff-the-shelfNo:Outgrown in a year or twoTekhxYes:New modules added when they pay for themselves
OwnershipBig-name ERPNo:You rent itOff-the-shelfNo:You rent it, your data in their formatTekhxYes:You own the system, with manuals and training

Same structure. A fraction of the price.

Get a free business proposalOr book a free consultation

Proof

Problems like yours, already solved.

Three systems our team has delivered, told the way the owner would tell them.

Scattered systems

A group of nine companies

9 → 1

sets of books, now one system

Before
Nine companies, nine sets of books, nine HR processes, and no combined view of anything.
After
Accounting, HR, receivables and payables for all nine on one platform, with board-level reports.
No straight answer

A nationwide pharmacy distributor

Every branch

stock visible from one screen

Before
Inventory, purchasing and franchise operations ran on separate tools, and nobody could say what stock existed where.
After
One system for stock, purchasing and point of sale. Each franchise sees only its own records, and every change leaves a trail.
Everything typed twice

Payroll for a whole organisation

Days → 5 sec

to run payroll

Before
Every payroll cycle took days of manual computation, and every run was a chance to get someone's pay wrong.
After
Pay, tax, deductions and adjustments computed automatically, with payslips and government reports ready.
  • 300+ engineers on one compliance record
  • 1.8M+ records analysed for a campaign
  • ~90% of revenue carried by one installment system
  • Millions of transactions for integrated resorts

Clients are not named. Our contracts say so, and yours would too.

See who we have built for

Our systems

Pick your system. See how it runs.

Every system here is built and running. Pick one to see its workflow, its screens and every module in it, then price it below.

See HRIS and Accounting walked through, end to end

Any business with employees

Human Resource Information System

From the request that opens a job to the final pay that closes it, with Philippine payroll rules built in.

Price the Human Resource Information SystemPrice this systemTalk to us first

The workflow 10 steps

  1. 1Manpower requisitionDepartment head asks for headcount, approved
  2. 2Job opening and applicantsHR posts it and screens applicants
  3. 3Interviews and job offerInterviewers score, HR sends the offer
  4. 4Contract and 201 fileThe signed contract creates the employee record
  5. 5Schedule and daily time recordEmployees clock in with a face check
  6. 6Leave, overtime and DTR fixesFiled by the employee, approved by the supervisor
  7. 7Payroll cut-offComputed from attendance, rates, loans and deductionsSSS, PhilHealth, Pag-IBIGWithholding tax
  8. 8Payslips and bank fileApproved, then released
  9. 9Government remittancesMonthly per agency
  10. 10Separation and final payClearance from every department, then the last payResignationTermination

What the system covers 9 modules

  • RecruitmentInterviewersManpower RequisitionsJob OpeningsApplicantsInterview SchedulesJob Offers
  • On Boardingalways includedContractsRequirementsEmployeesContactsGovernment DetailsBanksWork HistoriesEducational HistoriesDependentsBenefits
  • Memos & DisciplineMemosViolationsNTEsNODsDisciplinary Actions
  • Attendance & TimeSchedulesSchedule DetailsSchedule ChangesDaily Time RecordsFace EnrollmentsDTR AdjustmentsOvertimes

How it runs

Live in weeks, not years. And it is yours at the end.

Senior engineers, working with AI, building in short phases you can open and use as they land. Every line is still read and signed off by a person.

  • Small to medium1–2 months
  • Enterprise2–4 months

What you walk away with

Yours to keep
  • The source codeYours after the 2-year retainer, or at once if paid upfront.
  • Your dataEvery record, exportable in standard formats.
  • User manualsWritten for each role, not for engineers.
  • TrainingLive sessions per role, recorded for new hires.
  • Admin guideHow to run it, back it up and add users.
  • SupportFirst response within one hour, business hours.

  1. Week 1

    Discovery

    We
    Sit with the people who do the work and map every step.
    You
    Two or three sessions with your team leads.
    You receive
    A written module map and scope.

  2. Week 1–2

    Scope and price

    We
    Price the work by phase or by module.
    You
    Approve the scope before anything is built.
    You receive
    A signed scope and billing that fits you.

  3. Weeks 2–6

    Build in phases

    We
    Show you working software every two weeks.
    You
    Try it and tell us what is wrong.
    You receive
    A working build at the end of each phase.

  4. Weeks 5–7

    Testing with your people

    We
    Fix what your users find.
    You
    Run real transactions on it.
    You receive
    A signed acceptance, phase by phase.

  5. Week 7

    Data migration

    We
    Move your old records in and reconcile the totals.
    You
    Confirm the balances match.
    You receive
    Your history, inside the new system.

  6. Week 8

    Training and go-live

    We
    Train every role, then switch over with you.
    You
    Attend the sessions for your role.
    You receive
    User manuals and recorded training.

  7. After go-live

    Support

    We
    Answer within one hour and keep improving it.
    You
    Tell us what to adjust.
    You receive
    A monthly retainer that keeps it running.

Weeks shown for a small to medium system. Enterprise runs about twice as long.

Billing that fits you: per phase, per module, or progressive.

Get a free business proposalOr book a free consultation

Pricing

See your price now. Every peso explained.

Pick your system, your modules and your team size. The price is computed live from the same rules we quote with.

Built around you. One build fee, paid in phases, then a monthly retainer that keeps it running.

Human Resource Information System
  • What's inside10 screens · 10 pointscore module, half price

    10 screens= 10 points → Large

    The 201 file: who works here, on what contract, with which government numbers and bank details. Everything else in the system points at this.

    Contracts
    Employment contracts with type, rate, allowances and benefits. Approved, printed, and they create the employee record.
    Requirements
    The documents each new hire must submit, and which are still missing.
    Employees
    The 201 file: personal details, position, department, rate and status for every employee.
    Contacts
    Emergency contacts per employee.
    Government Details
    SSS, PhilHealth, Pag-IBIG and TIN numbers, which payroll and the agency reports read.
    Banks
    Payroll bank accounts per employee.
    Work Histories
    Previous employers and positions.
    Educational Histories
    Schools, courses and years attended.
    Dependents
    Dependents on record, for benefits and tax.
    Benefits
    The benefit lines each contract carries.
  • What's inside6 screens · 8 points

    6 screensapprovals= 8 points → Medium

    From the requisition that opens a role through applicants and interviews to the offer somebody signs.

    Interviewers
    Who interviews for which role, so schedules only go to the right people.
    Manpower Requisitions
    A department asks for headcount: the role, how many, and why. Approved before any hiring starts.
    Job Openings
    Each approved position, open until it is filled, linked back to the request that opened it.
    Applicants
    Every candidate for an opening, with their details and where they stand in the process.
    Interview Schedules
    Book interviews per applicant, with the interviewer, the date and the result.
    Job Offers
    The offer with salary, allowances and benefits, approved and printed for signing.
  • What's inside5 screens · 7 points

    5 screensapprovals= 7 points → Medium

    Memos, violations, and the twin-notice chain: NTE, explanation, NOD, action. The paperwork a labour case is decided on.

    Memos
    Company memos and notices, approved before they go out and readable by employees.
    Violations
    Reported violations of company policy, with who, when and what happened.
    NTEs
    Notice to Explain: issued for a violation, with the employee's written explanation.
    NODs
    Notice of Decision: the outcome after the explanation is reviewed.
    Disciplinary Actions
    The action taken, such as a warning or suspension, on the employee's record.
  • What's inside7 screens · 16 points

    7 screensapprovalscomputes figuresconnects to an outside system= 16 points → Large

    Schedules, the daily time record, adjustments and overtime. This is what payroll reads to know what to pay.

    Schedules
    Work schedules assigned per employee: shifts, rest days, effective dates.
    Schedule Details
    The day-by-day hours behind each schedule.
    Schedule Changes
    Requests to swap or change a schedule, approved by the supervisor.
    Daily Time Records
    Every clock-in and clock-out, with lates, undertime and absences computed.
    Face Enrollments
    The faces registered for face-recognition clock-in, and the log of each capture.
    DTR Adjustments
    Corrections for a missed or wrong punch, filed with a reason and approved.
    Overtimes
    Overtime requests, approved before payroll pays them.
  • What's inside4 screens · 9 points · needs Attendance & Time

    4 screensapprovalscomputes figures= 9 points → Medium

    Leave types, balances, filing and approval, with the balance moving as leave is used.

    Leave Credits
    Each employee's leave balance per type for the year.
    Leave Applications
    Filing and approving leave, per date, with the balance deducted on approval.
    Leave Adjustments
    HR corrections to a balance, with the reason on record.
    Leave Conversions
    Unused leave converted to cash, approved and passed to payroll.
  • What's inside3 screens · 8 points

    3 screensapprovalscomputes figures= 8 points → Medium

    Resignation or termination, clearance, and the final pay that closes the employment.

    Separations
    Resignation, termination or end of contract, approved, with the last working day.
    Clearances
    Sign-off from each department before the employee leaves.
    Final Pays
    The last pay computed: unpaid salary, leave conversion and 13th month, less deductions. Approved, then released.
  • What's inside5 screens · 13 points · needs Attendance & Time

    5 screensapprovalscomputes figuresposts to the books= 13 points → Large

    Cut-offs, computation, payslips and the bank file, including the statutory deductions and withholding.

    Payrolls
    Run a cut-off: the system computes every payslip from attendance, rates, deductions and loans. Approved before release.
    Loans
    Company and government loans with their amortisation schedule.
    Loan Payments
    Loan deductions collected by each payroll, never typed by hand.
    Payroll Details
    Each employee's payslip for the run: gross, deductions, net.
    Detail Items
    Every earning and deduction line behind every payslip, for checking and export.
  • What's inside13 screens · 13 points

    13 screens= 13 points → Large

    The employee's own screens: payslip, clock-in, leave filing and their own 201 details, so HR is not the help desk for every question.

    Clock In/Out
    Employees clock in and out with a face check, and the location is recorded.
    My Profile
    Employees view and update their own details.
    My DTR
    Their own time records.
    My Overtime
    File overtime and see if it was approved.
    My DTR Adjustments
    Fix a missed punch themselves, for approval.
    My Schedule
    See their schedule and request a change.
    My Payslips
    View and download their payslips.
    My Contributions
    Their SSS, PhilHealth and Pag-IBIG contributions.
    My Loans
    Their loans and remaining balance.
    My Leaves
    File leave and see their balance.
    My Memos
    Memos addressed to them.
    My NTEs
    Notices to explain, answered online.
    My Disciplinary Actions
    Actions on their own record.
  • What's inside3 screens · 6 points · needs Payroll

    3 screenscomputes figures= 6 points → Medium

    The statutory reports as the agencies want them: SSS, PhilHealth, Pag-IBIG and BIR.

    Contributions
    SSS, PhilHealth and Pag-IBIG shares per employee per payroll, computed from the current tables.
    Remittances
    The monthly remittance per agency, ready to file and print.
    Remittance Details
    Each employee's line in a remittance.
How we size a module

1 point per screen, +2 approvals, +3 computes figures, +3 posts to the books, +4 connects to an outside system. Company size is counted once, below, never in the module.

  • Small0–4 points₱8,000
  • Medium5–9 points₱20,000
  • Large10+ points₱40,000
First 3 users free

26–100 users · ×1.3 on the build

No monthly fee for users 1 to 3. From user 4, ₱100 each a month.

1 branch · ×1

Add-ons

  • Data migration₱10,000 per data set
  • Outside integration₱25,000 each
  • Rush delivery+25% of the build, live 25% sooner
Tekhx System Calculator

Human Resource Information SystemNo hidden charges

Base setup
₱15,000
On Boarding (Large, core ½)
₱20,000
Subtotal
₱35,000
40 users (×1.3)
+₱10,500
1 branch (×1)
₱0
Data migration
+₱10,000
19 extras includedHosting, domain, SSL, backups, website, SEO and moreFree
Live in 5 weeks · about 1 monthFrom discovery to go-live. Rush takes it down by a quarter.

Pay the monthly retainer

How you pay
While we buildBuild fee, split across the phases
₱55,500
From go-liveMonthly retainer, ₱10,000 + ₱100 × 37 users (first 3 free)
₱13,700 / month
First year, all in
₱219,900

Pay 1 year upfront and save ₱24,700.

No hidden charges. Every peso is declared on this sheet. What you see here is what you pay, and nothing is added later without your written approval.

Pay per phase, per module, or progressively.

Or book a free consultation

Estimate. The final price is confirmed after a free discovery session.

Already in your price

19 things most providers bill separately. Yours, free.

None of these is a line on your proposal. They come with the build and the retainer.

  • 6Online, run by us
  • 4Found online
  • 9Built into every system
Build ₱55,500₱13,700/mo

Before you ask

Straight answers, before you ask.

Everything here is what we commit to in writing. If your question is not here, ask us directly.

How much will it cost?

A build fee from the modules you pick, your users and your branches, then a monthly retainer: ₱10,000, plus ₱100 for each user after the first 3 users free, plus ₱5,000 for each extra system. The calculator above shows every line.

Open the calculator
Is the calculator's price final?

It is an estimate, confirmed after a free discovery session. Nothing is added without your written approval.

Do we have to pay everything at once?

No. Billing fits you: per phase, per module, or progressive. You see each phase working before you pay for the next one.

Is there a discount for paying upfront?

Yes, on the retainer: 15% off for 1 year, 25% off for 2 years and 30% off for 3 years.

See it in the calculator
Are there hidden charges?

No hidden charges. Hosting, your domain, SSL, daily backups, staff training, a company website and SEO setup are already included, and every line of the price is on the proposal.

Still unsure?

Book a free consultation. No slides, just your questions.

Book a free consultation